CivicSuite gives residents associations a modern platform to manage levies, payments, visitor access, and communication — all in one place, accessible anywhere.
A comprehensive toolkit designed for residents associations of every size.
Full double-entry bookkeeping under the hood — a proper chart of accounts, journal entries, and trial balance, not just a running levy tally.
Define levy structures, set rates per unit type, and automatically track what each resident owes — including arrears carried forward year to year.
Residents pay their levies online by card or bank transfer, with payments reconciled to their balance automatically — no more chasing bank alerts.
Match bank statement lines against recorded transactions to catch discrepancies early and keep your books accurate month to month.
Plan annual budgets, track actuals vs targets in real time, and generate year-end association reports and budget-performance PDFs.
Residents log in to view their balance, download statements, receive notices, and manage visitor passes — no admin needed.
Residents pre-register visitors and generate QR-based access codes. Gate staff verify arrivals and departures from a dedicated screen.
Broadcast notices and updates straight to residents' portals — no more printed flyers or scattered WhatsApp messages.
Log estate issues as they're reported and track community initiatives from proposal through to completion.
Manage multiple properties from a single platform. Each estate gets its own isolated database schema, users, and data — fully separated.
Every action is logged. Role-based permissions and enterprise-grade security keep your data safe.
Admin, Data Entry, and View Only roles with granular per-module permissions — plus resident accounts linked directly to their unit.
A guided wizard walks new estates through onboarding, with bulk CSV import for historic resident and levy data.
Our platform team provisions your estate — your own subdomain, isolated database, and admin account ready in seconds.
Add your residents, levy structures, and account categories. Import existing data via CSV or the guided setup wizard.
Record payments, generate statements, post notices, and let residents manage their own portal — all from any device.
Every estate is different — tell us what you need and we'll show you around CivicSuite, no commitment required.
Request a Demo"Before CivicSuite we were tracking everything in Excel spreadsheets. Now I can see every resident's balance in seconds and generate a receipt on the spot."
"The visitor gate control alone was worth it. Residents pre-register visitors from their portal and the gate guard just scans — no manual logbook needed."
"Managing three estates used to mean three separate systems. CivicSuite gives each estate its own space but lets me switch between them instantly."
Fill in your details and we'll reach out to schedule a personalised walkthrough of the platform for your estate or portfolio.
We'll get back to you within one business day.